Contact & Management

Core Responsibilities

• Process vendor invoices and payments approved by the Board
• Assist with the preparation of the annual budget
• Coordinate with accountants and auditors when required
• Maintain the Association’s official records and documents
• Assist with meeting notices, agendas, and minutes
• Maintain homeowner and tenant contact information
• Manage Association correspondence and administrative tasks
• Obtain proposals or estimates for maintenance and repairs
• Coordinate with vendors and contractors for community services
• Schedule maintenance work approved by the Board
• Ensure vendors provide proper licenses and insurance
• Assist the Board in complying with governing documents and Florida HOA laws
• Work with the Association’s legal counsel when requested by the Board
• Assist with violation notices and rule enforcement
• Maintain required records for audits or official inspections
• Respond to homeowner inquiries when appropriate
• Send official notices such as meetings, assessments, or violations
• Provide information to homeowners as permitted by law